Privacy Policy

Last updated: 2 November 2026

1. Introduction

The FuturED Institute is committed to protecting the privacy and personal information of its students, programme participants, members, institutional partners and website visitors.

The FuturED Institute is an international educational organisation dedicated to advancing higher education for sustainable development. Founded in Monaco and developed in the United Kingdom, the Institute promotes executive education, professional development, sustainable innovation and international academic cooperation.

The FuturED Institute operates through FUTURED LTD, a private limited company registered in England and Wales under company number 13081995, with its registered office at 84 Weymouth Avenue, London, England, W5 4SB.

This Privacy Policy explains how we collect, use, store, share and protect personal information in connection with our website, www.futured.university, and our educational, professional and institutional activities.

We process personal data in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

For the purposes of applicable data protection legislation, FUTURED LTD acts as the data controller where it determines the purposes and means of processing personal information.

Our contact details are:

The FuturED Institute
Operated by FUTURED LTD
Company Registration No. 13081995 (England and Wales)
Registered Office: 84 Weymouth Avenue, London, England, W5 4SB
Email: info@futured.org.uk
Website: www.futured.university

3. Information We Collect

Depending on your relationship with The FuturED Institute, we may collect the following categories of personal information:

• Personal identification: Full name, title, date of birth, nationality and other identification details where necessary.
• Contact information: Email address, telephone number, postal address and country of residence.
• Academic and professional information: Educational background, qualifications, employment history, professional position and institutional affiliation.
• Enrolment and participation records: Programme applications, registration details, attendance, assessments, academic progress and certification records.
• Membership information: Membership applications, subscription details, benefits and relevant correspondence.
• Financial information: Payment records, invoices, billing details and transaction references.
• Event and travel information: Registration details, participation preferences and information necessary for international educational activities.
• Communications: Enquiries, correspondence, survey responses and newsletter preferences.
• Technical information: IP addresses, browser information, device details and website usage data, where collected through our website or service providers.

For certain educational activities, scholarships or international programmes, additional information may be requested where necessary and lawful.

We aim to collect only the personal information reasonably required for the purposes described in this policy.

4. How We Use Personal Information

The FuturED Institute may process personal information for the following purposes:

• Managing applications, admissions and enrolment in educational programmes.
• Delivering executive courses, masterclasses, international certifications and professional development activities.
• Maintaining academic records, assessments, attendance information and certification documentation.
• Administering scholarships, tuition assistance and educational opportunities.
• Organising HÆDLINKS international immersion programmes, academic visits and professional events.
• Managing membership applications, subscriptions and member benefits.
• Facilitating institutional partnerships and international academic cooperation.
• Processing payments, issuing invoices and maintaining financial records.
• Responding to enquiries and providing administrative support.
• Sending newsletters, educational announcements and information about relevant opportunities, where legally permitted.
• Improving our website, educational services and digital learning platforms.
• Complying with applicable legal, regulatory and contractual obligations.

Personal information will not be used for purposes incompatible with those for which it was originally collected unless permitted by applicable law.

5. Legal Basis for Processing

Under the UK GDPR, The FuturED Institute processes personal data only where an appropriate lawful basis applies.

These may include:

Contractual necessity: Where processing is required to administer enrolment, deliver educational programmes, manage memberships or provide agreed professional services.

Legitimate interests: Where processing is necessary for the Institute's legitimate educational, administrative and organisational activities, provided these interests are not overridden by individuals' rights and freedoms.

Consent: Where individuals have provided valid consent for particular activities, including certain marketing communications or optional processing.

Legal obligations: Where processing is necessary to comply with applicable accounting, taxation, regulatory or other legal requirements.

Vital interests: Where processing is necessary to protect someone's life in an emergency.

The lawful basis applicable to particular processing activities will depend on their nature and circumstances.

Where processing relies on consent, individuals may withdraw that consent at any time without affecting the lawfulness of processing undertaken before withdrawal.

6. Student and Academic Records

The FuturED Institute may maintain academic and administrative records relating to participants in its educational programmes.

These records may include enrolment information, attendance, assessment outcomes, completion status, certificates and other relevant academic documentation.

Such information is used to administer educational activities, monitor academic progress, issue certifications and respond to legitimate verification requests.

Academic information will not ordinarily be disclosed to employers, educational institutions or other third parties without an appropriate lawful basis.

Where certification verification is requested, The FuturED Institute will take reasonable steps to ensure that disclosures are proportionate and legally justified.

7. Scholarships and Financial Assistance

Applicants for scholarships, tuition reductions or other forms of financial assistance may be required to provide additional academic, professional or financial information.

Such information will be used to assess eligibility, administer awards and comply with relevant programme conditions.

Access to scholarship applications and supporting documentation will be restricted to individuals involved in the relevant assessment and administration processes.

Where scholarship programmes involve external institutional partners or sponsors, relevant information may be shared where necessary, lawful and appropriately communicated to applicants.

8. International Programmes and HÆDLINKS

The FuturED Institute organises international educational experiences, including HÆDLINKS immersion programmes, academic visits and professional missions.

Participation may require the collection of additional personal information necessary for travel coordination, accommodation, institutional visits, registration or other programme arrangements.

Where necessary, relevant information may be shared with universities, accommodation providers, event organisers, travel service providers or institutional hosts.

Participants will be informed of relevant information requirements and data-sharing arrangements where appropriate.

Certain activities may involve international transfers of personal data, which will be handled in accordance with applicable data protection requirements.

9. Membership and Institutional Relationships

The FuturED Institute may maintain records of members, applicants, institutional representatives and professional contacts for legitimate organisational purposes.

Membership information may be used to administer benefits, facilitate professional networking, communicate educational opportunities and manage institutional relationships.

Personal contact details will not be disclosed to other members or external organisations without an appropriate lawful basis.

Membership does not automatically authorise unrestricted sharing of personal information within the Institute's professional network.

10. Events, Photography and Audiovisual Recordings

The FuturED Institute organises and participates in conferences, seminars, educational events, networking activities and institutional gatherings.

Photographs, videos and audiovisual recordings may be produced during these activities for educational, institutional reporting and promotional purposes.

Where individuals are identifiable, the Institute will ensure that an appropriate lawful basis applies and that relevant privacy information is provided.

Where consent is required, individuals will be given an appropriate opportunity to provide or withhold it.

Requests concerning the use of identifiable photographs or recordings may be submitted using the contact details provided in this policy.

11. Newsletters and Marketing Communications

The FuturED Institute may send information about educational programmes, scholarships, events, publications, institutional partnerships and professional development opportunities.

Electronic marketing communications will be sent only where permitted under applicable data protection and electronic marketing legislation, including the Privacy and Electronic Communications Regulations (PECR).

Recipients may unsubscribe from marketing communications at any time using the instructions provided in the relevant message or by contacting the Institute directly.

Unsubscribing from marketing communications will not necessarily prevent essential administrative communications relating to enrolment, membership or other contractual services.

12. Sharing Personal Information

The FuturED Institute does not sell personal information to third parties.

Where necessary and lawful, personal data may be shared with:

• Educational institutions and academic partners involved in programme delivery.
• Lecturers, assessors and authorised educational personnel.
• Event organisers, venues and professional service providers.
• Travel and accommodation providers supporting international programmes.
• Technology providers supporting learning platforms, website hosting, communications and administration.
• Payment processors and financial service providers.
• Professional advisers, auditors and authorised administrative representatives.
• Public authorities or regulatory bodies where disclosure is legally required.

Where third parties process personal information on our behalf, we take reasonable steps to ensure that appropriate contractual and data protection safeguards are in place.

13. International Data Transfers

As an international educational organisation, The FuturED Institute may collaborate with institutions and service providers located outside the United Kingdom.

Personal information may therefore be transferred internationally where necessary for educational, administrative or institutional purposes.

Where personal data is transferred to countries outside the United Kingdom, the Institute will comply with applicable UK data protection requirements.

Depending on the destination and circumstances, this may involve recognised adequacy regulations, appropriate contractual safeguards or another lawful transfer mechanism.

Individuals may request further information about applicable international data transfer safeguards by contacting the Institute.

14. Data Security

The FuturED Institute takes appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, alteration, misuse or disclosure.

These measures may include:

• Secure electronic storage and access controls.
• Password protection and account authentication.
• Restricted access to academic and administrative records.
• Appropriate confidentiality arrangements.
• Secure handling of financial and registration information.
• Internal procedures for managing personal information and responding to security incidents.

Access to personal data is limited to authorised individuals and service providers who require it for legitimate purposes.

Although reasonable precautions are taken, no electronic transmission or storage system can be guaranteed to be completely secure.

15. Data Retention

Personal information is retained only for as long as reasonably necessary for the purposes for which it was collected, including applicable legal, contractual, academic and administrative requirements.

Retention periods depend on the nature of the information and the relevant activity.

Academic and certification records may be retained for extended periods where necessary to support legitimate verification requests and institutional record-keeping.

Financial records are retained for the periods required by applicable law.

Membership, event registration and correspondence records are retained according to their administrative purpose and applicable retention requirements.

Marketing contact information is retained while there is a valid reason to continue processing it, subject to individuals' rights and communication preferences.

Information that is no longer required will be securely deleted, anonymised or otherwise disposed of in accordance with applicable requirements.

16. Cookies and Website Analytics

Our website may use cookies and similar technologies to support essential website functionality, improve user experience and understand website performance.

Where required by law, visitors will be provided with clear information and appropriate choices concerning non-essential cookies and tracking technologies.

Non-essential cookies will not be placed or accessed before any legally required consent has been obtained.

Further information about the cookies and technologies used by our website, including their purposes and retention periods, will be provided through our cookie information or consent-management facilities.

17. Your Data Protection Rights

Subject to applicable legal conditions and exemptions, individuals have rights concerning their personal information under the UK GDPR.

These include:

• Right of access: To request access to personal information held about them.
• Right to rectification: To request correction of inaccurate or incomplete information.
• Right to erasure: To request deletion of personal information in certain circumstances.
• Right to restrict processing: To request limitations on the processing of personal information in certain circumstances.
• Right to object: To object to processing based on legitimate interests in appropriate circumstances.
• Right to data portability: To receive certain personal information in a structured, commonly used and machine-readable format, where applicable.
• Right to withdraw consent: To withdraw consent where processing is based on consent.
• Rights relating to automated decision-making: To benefit from applicable protections concerning certain solely automated decisions.

Individuals have the right to object at any time to the processing of their personal data for direct marketing purposes.

Requests may be submitted using the contact details provided in this policy.

The FuturED Institute will respond within the time limits established by applicable data protection legislation.

18. Children and Young People

The FuturED Institute primarily provides higher education, executive training and professional development opportunities.

Where educational activities involve individuals under the age of 18, appropriate safeguards will be applied in accordance with applicable law.

Where necessary, additional information or consent may be requested from parents or legal guardians.

Personal information relating to children and young people will be handled with particular care, taking account of their rights, interests and circumstances.

19. Automated Decision-Making

The FuturED Institute does not intend to use solely automated decision-making that produces legal or similarly significant effects on individuals in connection with its ordinary educational and administrative activities.

Where such processing is introduced, individuals will be provided with the information and safeguards required by applicable legislation.

20. Third-Party Websites and Platforms

Our website may contain links to external educational institutions, professional organisations, institutional partners and service providers.

Certain programmes may also involve third-party digital learning platforms, video conferencing services or external educational resources.

The FuturED Institute is not responsible for the privacy practices of independent third-party websites or services where those organisations act as separate data controllers.

Users are encouraged to review the relevant privacy policies before providing personal information to external platforms.

21. Changes to This Privacy Policy

The FuturED Institute may periodically update this Privacy Policy to reflect changes in its educational activities, operational practices, technologies or applicable legislation.

Any revised version will be published on our website with an updated revision date.

Where material changes affect the processing of personal information, individuals will be informed as required by law.

22. Contact and Complaints

For enquiries concerning this Privacy Policy, requests relating to personal information or concerns about data protection, please contact:

Individuals who are dissatisfied with the handling of their personal information may raise a complaint directly with The FuturED Institute.

They also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the United Kingdom's independent data protection authority.

Website: www.ico.org.uk